04:02
Faizan
Filters are essential to email management. Without filters to sort and screen messages, it would be difficult to keep your mail organized. This is true especially if you receive a high volume of emails daily. The filtering tools in Gmail empower you to take full control of your mailbox.
Description
Also called "rules," email filters let you control how messages appear in your mailbox. When you apply a filter to your emails in Gmail, you identify specific types of messages and tell Gmail what to do with them. A filter has two parts -- criteria and actions. Criteria determine which emails the filter will apply to; actions set the automatic responses to those messages. When you create a filter, you define both the criteria and actions. After you have created your filters, Gmail handles your email according to the rules you set.
Features
Gmail has a comprehensive array of filtering options. You can set criteria based on the sender's name or email address; the words in the subject line; the recipient name or address; words that the email contains or does not contain; or whether the mail has a file attachment. Possible actions for a filter include starring, archiving, labeling and forwarding to another email address. You can have filtered messages deleted, marked as important, unimportant or "not spam" to ensure it never ends up in the junk folder.
Instructions
To make a new Gmail filter, sign in to Gmail and click the text link "Create a filter" next to the Search the Web button at the top of the page. Set the criteria for the filter, such as the email address of the sender, the subject line or certain keywords in the message body. Click "Next Step" and select an action or actions on the next page. To choose an action, check the box next to it. Click "Create Filter" to apply the new rule.
Tips
When filling in criteria, the words do not have to be full and exact matches. For example, you can enter only the domain part of an email address, or part of a subject title. Also, if you want to apply a new filter to existing mail, check the box for "Also apply filter to x conversations below" where "x" is the number of emails found that match your criteria. An exception to this is the forwarding option. Gmail will forward only new mail; existing messages will not be forwarded even if you apply the same filter to them.
Limitations
There is no limit to the number of filters you can create. However, only 20 filters can forward mail to another email address. Also, when you create a new filter and Gmail searches for old mails that match the criteria, it will not look in the Spam and Trash folders.
Description
Also called "rules," email filters let you control how messages appear in your mailbox. When you apply a filter to your emails in Gmail, you identify specific types of messages and tell Gmail what to do with them. A filter has two parts -- criteria and actions. Criteria determine which emails the filter will apply to; actions set the automatic responses to those messages. When you create a filter, you define both the criteria and actions. After you have created your filters, Gmail handles your email according to the rules you set.
Features
Gmail has a comprehensive array of filtering options. You can set criteria based on the sender's name or email address; the words in the subject line; the recipient name or address; words that the email contains or does not contain; or whether the mail has a file attachment. Possible actions for a filter include starring, archiving, labeling and forwarding to another email address. You can have filtered messages deleted, marked as important, unimportant or "not spam" to ensure it never ends up in the junk folder.
Instructions
To make a new Gmail filter, sign in to Gmail and click the text link "Create a filter" next to the Search the Web button at the top of the page. Set the criteria for the filter, such as the email address of the sender, the subject line or certain keywords in the message body. Click "Next Step" and select an action or actions on the next page. To choose an action, check the box next to it. Click "Create Filter" to apply the new rule.
Tips
When filling in criteria, the words do not have to be full and exact matches. For example, you can enter only the domain part of an email address, or part of a subject title. Also, if you want to apply a new filter to existing mail, check the box for "Also apply filter to x conversations below" where "x" is the number of emails found that match your criteria. An exception to this is the forwarding option. Gmail will forward only new mail; existing messages will not be forwarded even if you apply the same filter to them.
Limitations
There is no limit to the number of filters you can create. However, only 20 filters can forward mail to another email address. Also, when you create a new filter and Gmail searches for old mails that match the criteria, it will not look in the Spam and Trash folders.
Posted in: gmail
