06:48
Faizan
Although email is a great tool to use for sending messages, you can also use email to share files. Although you can store files on off-site servers or use local file transfer protocol to send files, there are several advantages to using email attachments to share files with contacts. Email attachments do not work in every situation, but if you are sending small files (like pictures,documents or short audio files), there are several reasons why sending email attachments is advantageous.
Ease of Use
Attaching a file to an email message is a very simple process. All you need to do is enter the recipient's email address, compose a short message, and then press the "attach" button. Then select the file from your computer and press "OK." If the file is large, you may have to wait a few seconds for the file to finish uploading. Then press the "send" button, and the file will be on its way to its recipient. This process is much simpler than using a complex FTP or off-site server, as it does not require you (or the recipient) to sign up for any services or share links to sites that may or may not be compatible with the recipient's browser or operating system. However, email attachments are compatible with any system, as long as the recipient has the program necessary to open it.
Convenience
Email attachments are also a very convenient solution for transferring small files. While FTP services often require two users to be on the same time, email attachments can be opened anytime, since they are independently stored in the email inbox. Email attachments can also be stored indefinitely and do not have an "expiration" date, like files stored on an off-site server file uploading service.
Security
Most web-based email accounts as well as well as email handling programs have anti-virus software that will scan your attachment for viruses both before it is sent and after it is received. This will ensure that the files you send are safe and not contaminated with viruses or other malicious software. The security aspect of sending email attachments will also give your recipient(s) piece of mind about downloading your files.
Ease of Use
Attaching a file to an email message is a very simple process. All you need to do is enter the recipient's email address, compose a short message, and then press the "attach" button. Then select the file from your computer and press "OK." If the file is large, you may have to wait a few seconds for the file to finish uploading. Then press the "send" button, and the file will be on its way to its recipient. This process is much simpler than using a complex FTP or off-site server, as it does not require you (or the recipient) to sign up for any services or share links to sites that may or may not be compatible with the recipient's browser or operating system. However, email attachments are compatible with any system, as long as the recipient has the program necessary to open it.
Convenience
Email attachments are also a very convenient solution for transferring small files. While FTP services often require two users to be on the same time, email attachments can be opened anytime, since they are independently stored in the email inbox. Email attachments can also be stored indefinitely and do not have an "expiration" date, like files stored on an off-site server file uploading service.
Security
Most web-based email accounts as well as well as email handling programs have anti-virus software that will scan your attachment for viruses both before it is sent and after it is received. This will ensure that the files you send are safe and not contaminated with viruses or other malicious software. The security aspect of sending email attachments will also give your recipient(s) piece of mind about downloading your files.
Posted in: email
